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Documents Required for Export/Import (CUSTOMS CLEARANCE)

Effective January 1, 2021, the United Kingdom is no longer a member of the European Union. As a result, as part of your relocation process, we will handle the customs clearance formalities for the household goods we are transporting on your behalf to your new residence.

Role of Legend Removals:
Please note that Legend Removals is not a customs agent or broker. We facilitate the collection and submission of necessary information and documents required for customs formalities at both the origin and destination countries. Legend Removals does not accept liability for any duties and taxes levied by local customs authorities on the transported goods.

Required Documents:
To arrange customs formalities efficiently, you are required to send scanned copies of the following documents to documents@legendremovals.co.uk. For the security of your data, please ensure that documents are sent only to this email address. Below, you will find the list of the documents required for your move.

Please let us know if you plan to ship alcohol, tobacco, items possessed and used for less than 6 months, or any other items, as these items will require a separate Customs Clearance declaration. These items will be subject to the TAX, DUTIES at the destination country of approximately 40% of the value of the declared goods. 

1) Passport scan
2) Valued Inventory list (how to do)
3) Rental contract, property purchase in the UK or letter from relatives/friends confirming your stay at their address and utility bill
4) Address proof in the country of origin
5) Transfer of Residence tax relief (TOR). Please apply directly at gov.uk website. Please note that it may take up to 15 days for approval by the HMRC.
1) Passport scan
2) Valued Inventory list (how to do)
3) Rental contract, property purchase in the UK or letter from relatives/friends confirming your stay at their address
4) Address proof in the country of origin
5) Transfer of Residence tax relief (TOR). Please apply directly at gov.uk website. Please note that it may take up to 15 days for approval by the HMRC.
1) Passport scan
2) Valued Inventory list (how to do)
3) Rental contract, property purchase in the UK or letter from relatives/friends confirming your stay at their address
4) Address proof in the country of origin
5) Transfer of Residence tax relief (TOR). Please apply directly at gov.uk website. Please note that it may take up to 15 days for approval by the HMRC.
1) Passport scan
2) Valued Inventory list (how to do)
3) Rental contract, property purchase in the UK or letter from relatives/friends confirming your stay at their address
4) Address proof in the country of origin
5) Transfer of Residence tax relief (TOR). Please apply directly at gov.uk website. Please note that it may take up to 15 days for approval by the HMRC.
1) Passport scan
2) Valued Inventory list (how to do)
3) Rental contract, property purchase in the UK or letter from relatives/friends confirming your stay at their address
4) Address proof in the country of origin
5) Transfer of Residence tax relief (TOR). Please apply directly at gov.uk website. Please note that it may take up to 15 days for approval by the HMRC.
1) Passport scan
2) Valued Inventory list (how to do)
3) Rental contract, property purchase in the UK or letter from relatives/friends confirming your stay at their address
4) Address proof in the country of origin
5) Transfer of Residence tax relief (TOR). Please apply directly at gov.uk website. Please note that it may take up to 15 days for approval by the HMRC.
1) Passport scan
2) Valued Inventory list (how to do)
3) Rental contract, property purchase in the UK or letter from relatives/friends confirming your stay at their address
4) Address proof in the country of origin
5) Transfer of Residence tax relief (TOR). Please apply directly at gov.uk website. Please note that it may take up to 15 days for approval by the HMRC.
1) Passport scan
2) Valued Inventory list (how to do)
3) Rental contract, property purchase in the UK or letter from relatives/friends confirming your stay at their address
4) Address proof in the country of origin
5) Transfer of Residence tax relief (TOR). Please apply directly at gov.uk website. Please note that it may take up to 15 days for approval by the HMRC.
1) Passport scan
2) Valued Inventory list (how to do)
3) Rental contract, property purchase in the UK or letter from relatives/friends confirming your stay at their address
4) Address proof in the country of origin
5) Transfer of Residence tax relief (TOR). Please apply directly at gov.uk website. Please note that it may take up to 15 days for approval by the HMRC.
1) Passport scan
2) Valued Inventory list (how to do)
3) Rental contract or property purchase in Germany or letter from relatives/friends confirming your stay at their address and utility bill
4) Certificate from the German registration authority (Townhall registration) or confirmation of appointment booking(Termin) issued within the last 12 months.
5) Working contract mandatory
6) Filled and signed POA (download: POA)
7) Council Tax letter for the past 12 months (2023/2024, 2024/2025)
1) Passport scan
2) Valued Inventory list (how to do)
3) Address proof in France (rental contract, property purchase agreement or letter from relatives/friends confirming your stay at their address and utility bill)
4) Filled in and signed CERFA (TEMPLATE)
5) Filled and signed (Non-Resale Attestation)
6) Working contract in France
7) Council tax bills or P60 for 2022/2023 and 2023/2024
8) Supporting documents that prove the client leaving the UK permanently (it can be a letter from the consulate, a bill of sale of property in the UK, lease termination notice, a termination letter from an employer or P45 form)
9) Proof that you lived in the UK for more than 1 year (for example):
- Working contract
- Rental agreement
-  Bank statement
1) Passport scan
2) Valued Inventory list (how to do)
3) Address proof in Belgium (rental contract, property purchase agreement or letter from relatives/friends confirming your stay at their address and utility bill)
4) Certificate from the Belgium registration authority (Townhall registration) issued within the last 12 months.
5) Working contract
6) Filled and signed Import Form
7) Proof of deregistration in the UK from any official government body (tax deregistration (P85 form (www.gov.uk ), Self Assessment Tax Returns, deregistration from medical services or from municipality)
8) Proof that you lived in the UK for more than 1 year (for example):
- Working contract
- Rental agreement
- Tax return letter
-  Bank statement
1) Passport scan
2) Valued Inventory list (how to do)
3) Filled and signed (POA) and (FORM)
4) Rental contract or property purchase in Austria
5) Certificate from the Austrian registration authority (Townhall registration) issued within the last 12 months.
6) Working contract
7) Proof that you lived in the UK for more than 1 year (for example):
- Working contract
- Rental agreement
- Tax return letter
-  Bank statement
1) Passport scan
2) Valued Inventory list (how to do)
3) Rental contract, property purchase in the Netherlands or letter from relatives/friends confirming your stay at their address
4) Certificate from the Netherlands registration authority (Townhall registration) issued within the last 12 months.
5) Working contract
6) Filled Z1 Form
7) Proof of deregistration in the UK from any official government body (tax deregistration (P85 form (www.gov.uk ), Self Assessment Tax Returns, deregistration from medical services or from municipality)
8) Proof that you lived in the UK for more than 1 year (for example):
- Working contract
- Rental agreement
- Tax return letter
-  Bank statement
1) Passport scan
2) Valued Inventory list (how to do)
3) NIE. The card of residence (Spain)
4) Local Census in Spain (Padron) registration issued within the last 12 months.
5) Rental contract, property purchase in Spain or letter from relatives/friends confirming your stay at their address and utility bill
6) BAJA CONSULAR (for Spanish citizens only)
7) Proof of deregistration in the UK from any official government body (tax deregistration (P85 form (www.gov.uk ), Self Assessment Tax Returns, deregistration from medical services or from municipality)
8) P60 for 2022/2023 and 2023/2024
9) Signed forms: FORM 1 and FORM 2
1) Passport scan
2) Valued Inventory list (how to do)
3) Rental contract, property purchase in Switzerland or letter from relatives/friends confirming your stay at their address
4) Certificate from the Switzerland registration authority (Townhall registration).
5) Working contract
6) Filled FORM. The filled original of this form has to be passed to our driver at the collection address. Please fill in only Section 1 and sign by blue pen in handwriting.
7) Proof that you lived in the UK for more than 1 year (for example):
- Working contract
- Rental agreement
- Tax return letter
-  Bank statement
1) Passport scan
2) Valued Inventory list (how to do)
3) Rental contract, property purchase in Denmark or letter from relatives/friends confirming your stay at their address
4) Working contract
5) Filled SKAT 12.024. The filled original of this form has to be passed to our driver at the collection address.
6) Proof that you lived in the UK for more than 1 year (for example):
- Working contract
- Rental agreement
- Tax return letter
-  Bank statement
1) Passport scan
2) Valued Inventory list (how to do)
3) Rental contract or property purchase in Luxembourg
4) Certificate from the Luxembourg registration authority (Townhall registration) issued within the last 12 months.
5) Working contract
6) Filled FORM
7) Proof that you lived in the UK for more than 1 year (for example):
- Working contract
- Rental agreement
- Tax return letter
-  Bank statement

Important Information (FAQ)

Yes, registration at your new place of residence is required, regardless of your EU citizenship status. Customs procedures are the same for both citizens and non-citizens. It is a legal requirement to register where you reside.
Transfer of Residence, is a process required when you move from Europe to the United Kingdom. It involves registering your documents to ensure that your household goods can be transferred across borders without unnecessary delays or complications. For more information, you can visit the official guidance at www.gov.uk

Please note that the TOR registration process can take up to 15 days to complete. It is important to finalize this registration before the beginning of your scheduled collection window with Legend Removals. When registering for TOR, ensure that it is dated from the first day of your collection window. This timing is crucial to ensure that all paperwork is properly aligned with the start of your move.
Unfortunately, we are not able to manage the TOR or Townhall registration on your behalf. Although we would appreciate the opportunity to assist further, these registrations require you to personally provide your documents.
Typically, the Townhall registration at your new residence also necessitates your personal presence.
We understand this might be inconvenient, but it is essential for clients to handle these aspects directly.
If you haven't received your documents before the move, please inform us immediately. The absence of necessary documents can impact the relocation schedule, including customs clearance. We will work with you to explore alternative solutions or adjustments to the timeline to minimize any disruptions to your move.

We can offer the options to postpone or to store your items (charges will apply) while you wait for the necessary documents to arrive.
Please ensure that all documents you provide have the correct collection and delivery addresses and correct names.
The customs officers are very strict and any inconsistency with the addresses or names may lead to delays and additional costs.
The address should match either your rental agreement or house purchase agreement.

If you wish the goods to be delivered to the storage address, then you must be able to present the agreement for the storage and a written explanation of why the goods need to be delivered to the storage.

If you advise us that the only collection address is a current residence address per your rental agreement or house purchase agreement then these are the addresses that must be filled in the documents.

If the items are being collected solely from a storage facility and there is no residential address involved—often because the customer has moved abroad years ago and has since stored their belongings in their country of departure without maintaining a registered address there—it is necessary to provide a storage agreement. Additionally, a written explanation detailing why the goods need to be collected from the storage should also be included.
Yes, regardless of the volume you're moving, whether it's one box or a full van (20m3), customs clearance is required. The list of necessary documents remains the same for any quantity of goods.
The tax/duties rate is approximately 40% of the value declared in your inventory list.